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How to Correspond

  • Address your elected official correctly. Most contact information can be found on government websites .
  • Use your personal or business letterhead if possible, and place your signature above your typed name.
  • Be sure your return address is on the letter, not just the envelope. Envelopes sometimes get separated from letters.
  • Identify yourself in your letter. For example:
    • "I am a REALTOR® working for XYZ Realty in Anytown, NC" or
    • "I am the Broker/Owner of ABC Realty in Anytown, NC"
  • Clearly identify the legislation you are writing about by noting its formal name ( ) and any revision of provisions ( ) . Also, because proposals are often amended, it is wise to identify the specific provisions or versions that you are discussing if possible.
  • Focus on your reason for writing. Your own personal experience is your best supporting evidence. Explain how the issue would affect you, your family, business, profession or community. Try to incorporate REALTOR® talking points where possible.
  • Don't ask for the impossible.
  • Do not threaten by saying you will never vote for them again. It will not help your cause and may even harm it.
  • Consider the timing. State your position early in the process. Your elected officials need to hear your side of the issue before they vote on it.
  • Thank elected officials if they supported you with a vote on an issue. On the other hand, if a vote is contrary to your position, don't hesitate to let them know. That will be remembered too.

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